Unit 1b
Unit 1b - Using email
So, what have you been up to? Finished that research? Lets have a look then, we are all waiting to see. Some of the rest of my team want to know what you have found out too. Richard manages all our orders and Aishani works for us part Aishanie finding suppliers and keeping us up to date with the latest sounds out there. We can start using email, but I haven't used it much so I might need some help, if you know what you are doing ! |
Task 1 Instructions
Using the address book
Add Dave Smith, Richard Drake and Aishani Gautam to your Email address book. Take two screenshots, one showing how to add people and another of your address book with the three team members in. Their addresses are:
- Dave@i-downloads.org
- Richard@i-downloads.org
- Aishani@i-downloads.org
Task 1 Files
screenshots.docTask 1 Help
This video gives shows how to use Outlook Web Access email system.
The Microsoft website shows you how to use Microsoft Outlook which you might use at home.
Task 2 Instructions
Using an email Client
Make sure you have edited your signature so that your name appears automatically at the end of every email you send.
Screenshot how to do this as well.
Task 2 Files
Task 3 Instructions
Sending an email
Send an email to Dave, CC the email to Richard, and BCC the email to Aishani.
Attach your research document you prepared in the last unit
Send the email high priority
Explain to the team about the research you have done
Explain about the dangers of opening email attachments
Choose a sensible subject line
Screenshot just before you send
Task 3 Files
Task 3 Help
If you don't know why it is dangerous to open email attachments, look at the teach-ict website.
Task 4 Instructions
Saving attachments
Check your email for a reply from Dave. Save the attachment he sends into your work area and add your name to the top of the document.
You will print this document at the end of this unit.
You can use this document in later tasks if you want. Do not delete the email.
Task 5 Instructions
Forwarding email
The email that Dave has sent was not sent to Richard or Aishani. Forward the message to them so that they are aware that Dave is happy with what you have prepared so far.
Task 6 Instructions
Replying to emails
Reply to Dave's email. Attach the two documents showing screenshots of how to add to the address book and how to edit your signature that you prepared earlier.
Look out for another reply from Dave.
Task 7 Instructions
Final Printing Checklist
Print out
Screenshots showing address book
Screenshots showing signature
Screenshot of the first email to Dave, Richard and Aishani
Daves first reply from your inbox and the printed attachment.
The forwarded message to Richard and Aishani from sent items
Dave's final reply message from your inbox
Task 7 Files
checklist.pdf
Task 7 Help
You can compare your work to this portfolio.
Thanks for your help so far, its Aishanie to move on. You can go straight to the next task from here See you there!
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