Unit 1b
Unit 1b - Using email
I hope you've got something to show me, we are waiting on that research you are supposed to have done. There's a few of us here that want to have a look. Sahira is our fundraising manager and Fergus helps out part-time looking after the animals. I think I can just about understand email, so thats how you can show us what you have done, but because I haven't used it much, I might need some help from an expert, failing that, we might need your help. Right, go on then, get on with it. |
Task 1 Instructions
Using the address book
Add Rob Jones, Sahira Lomasha and Fergus McKeegan to your Email address book. Take two screenshots, one showing how to add people and another of your address book with the three team members in. Their addresses are:
- Rob@TilshamTrust.org
- Sahira@TilshamTrust.org
- Fergus@TilshamTrust.org
Task 1 Files
screenshots.docTask 1 Help
This video gives shows how to use Outlook Web Access email system.
The Microsoft website shows you how to use Microsoft Outlook which you might use at home.
Task 2 Instructions
Using an email Client
Make sure you have edited your signature so that your name appears automatically at the end of every email you send.
Screenshot how to do this as well.
Task 2 Files
Task 3 Instructions
Sending an email
Create a new email to Rob, CC the email to Sahira, and BCC the email to Fergus.
Attach your research document you prepared in the last unit
Make the email high priority
Explain to the team about the research you have done
Explain about the dangers of opening email attachments
Choose a sensible subject line
Screenshot just before you send
Task 3 Files
Task 3 Help
If you don't know why it is dangerous to open email attachments, look at the teach-ict website.
Task 4 Instructions
Saving attachments
Check your email for a reply from Rob. Save the attachment he sends into your work area and add your name to the top of the document.
You will print this document at the end of this unit.
You can use this document in later tasks if you want. Do not delete the email.
Task 5 Instructions
Forwarding email
The email that Rob has sent was not sent to Sahira or Fergus. Forward the message to them so that they are aware that Rob is happy with what you have prepared so far.
Task 6 Instructions
Replying to emails
Reply to Rob's email. Attach the two documents showing screenshots of how to add to the address book and how to edit your signature that you prepared earlier.
Look out for another reply from Rob.
Task 7 Instructions
Final Printing Checklist
Print out
Screenshots showing address book
Screenshots showing signature
Screenshot of the first email to Rob, Sahira and Fergus
Robs first reply from your inbox and the printed attachment.
The forwarded message to Sahira and Fergus from sent items
Rob's final reply message from your inbox
Task 7 Files
checklist.pdf
Task 7 Help
You can compare your work to this portfolio.
Thanks for your help so far, its time to move on. You can go straight to the next task from here See you there!
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